Occasionally certified companies decide to change Certifying Bodies (CBs). To ensure the smooth transfer of your R2 Certificate and continued listing on the R2 Certified Directory, it is important that the following steps are followed.
- The recycler should inform their current (CB) of the intended transfer as soon as the contract is finalized with the new "accepting" CB.
- The recycler should also inform SERI's Director of Quality of the intended transfer.
- The new CB will request documentation from the recycler for the pre-transfer review.
- The new CB will do a pre-transfer review, to ensure that the recycler's current certificate is in good standing and can be transferred successfully. In most cases, an offsite audit will be conducted to verify the implementation of corrective actions, scope etc. An onsite audit is done when more significant issues need to be investigated such as changes in company ownership, incomplete closure of non-conformances, or changes in scope etc.
- A pre-transfer review will include a review of the following:
- Scope of certified activities.
- Reasons for transfer.
- A consideration of the last certification or recertification audit reports, subsequent surveillance reports and any outstanding non-conformities that may arise from them.
- Any other available, relevant documentation regarding the certification process i.e. handwritten notes, checklists.
- Any complaints and/or actions taken
- Any outstanding legal compliance issues with regulatory bodies.
- If the pre-transfer review is completed successfully with no outstanding issues, the new accepting CB issues an R2 Certificate. The expiration date of the certificate will be identical to the one on the original certificate issued by the previous CB -- unless the accepting CB has conducted a full recertification audit.
- The accepting CB should forward a copy of the certificate to SERI.
- SERI will update its database and website on the basis of the new certificate.
- The recycler's ongoing surveillance schedule will continue based on their previous certification schedule - unless the new CB has conducted a full certification audit (also referred to as a registration audit).
Reference document: IAF Mandatory Document MD2:2007