R2 certified companies occasionally encounter changes within their organization that require timely management in order to ensure their certification status remains uninterrupted. Examples of significant changes include but are not limited to:
- A change in the legal, commercial, organizational status or ownership structure of a company;
- A change in the key management structure, decision making, or technical staff;
- A change of location or the addition of campus sites;
- A change in the scope of operations as identified in the management system to which the company was certified, and listed on the R2 certificate;
- Major changes to the management system and processes.
When significant changes occur, R2 certified companies should follow the process below to ensure a smooth transition.
- Contact the certification body (CB) as soon as you know a change will be occurring.
- The CB shall describe and make known in advance the conditions under which a short notice audit may be necessary to verify the company's continued conformance to the R2 Standard. In the case of an extension of scope, the CB may decide to conduct an audit (in conjunction with a surveillance audit) to determine whether the extension should be granted.
- Once the CB verifies the changes and affirms the company's continued conformance to the Standard, a revised certificate reflecting the changes will be issued by the CB and a copy will be provided to SERI.
- R2 Certified companies are also responsible to notify SERI's Director of Quality of significant organizational changes.
- The R2 Directory found on SERI's website reflects the names and locations of certified facilities as they appear on the R2 Certificate. The R2 Directory is updated based on change of status notices that SERI receives from the CBs.
IAF reference document: 17021:2011