General License Information & Terminology

• License Application – The license application is completed by the R2 Facility for purposes of receiving a License Agreement.
• License Agreement  (underlined throughout this guidance) – Legal agreement between an R2 Facility and SERI granting license to use SERI’s R2 Certification Mark upon meeting and maintaining the R2 Standard requirements on the terms and conditions therein.
  Link to sample agreement:  SERI License Agreement for R2 Certification
• License Fee – Annual fee paid to SERI that renews the license agreement. Receipt of the License Acknowledgement email is evidence of annual payment and renewal.  Details on fees can be found on this link: SERI License Application for R2 Certification.
• License Acknowledgement (marked green throughout this guidance) – Email issued by SERI to demonstrate confirmation that the license fee was paid.  The License Acknowledgement lists the addresses of the licensed facilities and the license expiration date.  A facility needs to renew their license each year prior to expiration date

Certification Structure

Single Facility

• One License Agreement for a Single Facility.
• A License Acknowledgement for the Single Facility with the appropriate address.

Campus Facility

• One License Agreement for the Campus certification structure (Main Processing location and any support locations).
• A single License Acknowledgement(s) will be present listing all campus locations, including Main processing location and support location(s).

Shared Facilities

• Each company in the Shared Facility has its own License Agreement.
• Each company in the Shared Facility has its own License Acknowledgement. The address will be the same for each company of the Shared Facility.

Common Parent Facilities

• One License Agreement for the Common Parent Facilities in the name of the parent entity.
• License Acknowledgement should include the Common parent company and the specific facility names/addresses that are included in the certification.”

Group

• Each company in the Group has its own License Agreement.
• Each company in the Group has its own License Acknowledgement. The address will reflect the appropriate location of each facility within the Group.

Initial Certification

A signed License Agreement is required at the time of Stage 1 audit.

Continued Certification

Current License Acknowledgement required at all audits other than Stage 1.

Changes to Certification During Audit Cycle

Facility Moves

• When a Facility moves from one location to another, the License Acknowledgement is reissued with the new address only after the revised certificate with the new address is issued by the CB. The License Acknowledgement listing the original address with a valid license date is acceptable during a facility move audit.

Name Modification

• If the Facility is in the process of getting certified, and the Facility adds/removes/modifies name(s) of their Facility, the License Agreement is updated once the Recycler contacts SERI.  A revised License Acknowledgement will be issued if the Recycler has already paid their License Fee.
• If the Facility already holds R2 certification, the License Agreement is revised, and the License Acknowledgement is reissued only after the revised certificate reflecting the name change is issued by the CB.
• If a name change occurs when the Facility is undergoing a new audit (Stage 1 or Stage 2) audit, the License Agreement can be updated by SERI while the CB auditor is at the audit.

Address Modification

• When an R2 Facility modifies the address of their location (this is not a move), the License Acknowledgement is reissued only after the revised certificate is issued by the CB.

Changes in Certification Structure

Campus

• Addition of New Location – When a new location is added to an existing Campus, the License Acknowledgement will be issued after the revised certificate is issued by the CB to include the new location.
• Removal of Site – When a location is removed from an existing campus, the License Acknowledgement will be issued after the campus certificate is revised to remove the location by the CB.

Shared Facilities

• Addition of New Company – When a new company is added to the location of an existing R2 Facility, follow the requirements for Initial Certification above for the new Company being added.

Common Parent Facilities

• Addition of New Legal Entity – When a new company is added to an existing Common Parent Facilities structure, a License Acknowledgement will be issued after the certificate is revised to include the new legal entity.
• Removal of Legal Entity: When a legal entity is removed from an existing Common Parent Facilities, the License Acknowledgement will be issued after the certificate is revised by the CB to remove the legal entity.

Group

• Addition of New Company – When a new company is added to an existing Group, follow the requirements for Initial Certification above.   A License Acknowledgement will be issued after the certificate is revised to include the new company.
• Removal of Company – When a company closes their facility or chooses to remove their Facility from the Group, the License Acknowledgement will be revised after the certificate is revised to remove the facility.